Landlord Adjust Fees

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Location... Landlords main screen > Transactions > Adjust Fees button

From time to time it may be necessary to change the fees that have been taken on a receipt or a charge in the landlord's account.

Use this screen to change the fees that have been taken on a tenant receipt or a landlord receipt which is in the current period.

When the receipt is not in the current period you must use the Landlord Fee screen to enter any adjustment.

Charge records can not be adjusted using the [Adjust Fees] button.  See below.

Skip to the description of the screen elements


Discussion
There are two different Adjust Fees screens, one for manipulating the fees charged on tenant receipts and the other for landlord receipts.

When a landlord receipt is entered management fees may be taken.  The receipt may be edited and the fee changed up to the point it is presented.  Once presented use the [Adjust Fees] button, which can only be used in the current period, to make any subsequent change.

When a tenant receipt is entered any fee taken is based on the fee assigned to the property (not the landlord).  The only way to alter the "property" fee charged is to use the [Adjust Fees] button.  This will allow the "property" fee to be changed on receipts in the current period even when they are presented.

Current Period Fee Adjustments
To adjust the fees on a current period landlord or tenant receipt:-

Select the record in the landlord transaction grid then click [Adjust Fees] when either the Landlord Receipt Adjust Fees screen or the Tenant Receipt Adjust Fees screen will appear.

Check the Fee Override box and enter the "new" fee to be charged excluding GST which will be automatically calculated.


To adjust the fees on a current period invoice the original invoice in the supplier's transactions must be edited.
Go to the supplier account and edit the invoice line item in question and enter the correct fee.

Past Period Fee Adjustments
To adjust the fees on a past period receipt:-
Either reverse the transaction and re-enter it in the current period and then use [Adjust Fees].
Or use the Transactions > Add > Fees menu choice to enter one or more adjusting transactions.

To adjust the fees on a past period invoice:-
Go to the supplier account and enter a reversing invoice dated with the original date followed by the correcting invoice also with the original date.  Make sure you get the fees set on the line item entries in both invoices correct.
Alternatively, use the Transactions > Add > Fees menu choice to enter one or more adjusting transactions. 

Notes

If the incorrect fee was charged because the wrong fees were set on the landlord or property, once the correct fee assignment has been made, unpresented receipts may be edited and saved and the correct fee will be charged.

If you edit any "pre-fee change" transactions the new fee will be applied.



Description of the Landlord Adjust Fees screens

Refer to the Glossary for information about the screen fields not mentioned below.

Adjust Fees Screen - Tenant Receipt

Amount, Rent, GST
These fields display the current values for this transaction and they can not be changed by editing.

Override Fees checkbox
Click this box and enter the fee you want to charge.  GST will be calculated automatically.
Tip
To get the system calculated fee to display do the following steps:-
  4 tick Override Fees
  4 untick Override Fees
  4 click in the Text or Memo box
The fee based on the current property fee will be displayed.


Adjust Fees Screen - Landlord Receipt

Amount
This is  a display field only and can not be changed by editing.

Override Fees checkbox
Click this box and enter the fee you want to charge.  GST will be calculated automatically.

If the box is unchecked no fees will be charged


Related Topics
Landlord Fee
Landlord Transactions
Tenant Transactions
Transactions
Supplier Invoice