Supplier Name and Address Details

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Screen Location... Suppliers main screen > Name > .

Use this screen to access the supplier's name and address details.
The entries made on this screen are used in letters, emails, faxes and when mail merging data from the database.
Do not use the fields for uses other than described or strange results will occur.
Avoid leaving unfilled fields, except where specified, for the same reason.

Name

This field is mandatory.

The name of a business should be entered in this field
E.g. ABC Carpet Cleaning Ltd

Where the supplier is a "person" enter Mary Jones.

Contact

This field is used to address the recipient of a letter, fax or email.
  4 "George" will produce "Dear George".
  4 "Mr G Jones" will address the letter "Dear Mr G Jones".

If the supplier is a company enter the contact person's name as you want it to appear on a letter.  

SortKey

This field is generated as Name.

Read the SortKey topic to understand why you may want to modify the generated SortKey

Postal Address

This is the supplier's postal address used for statements, letters, etc.

Email Address

The supplier's email address.

It is required if you want to email the supplier and make use of the email supplier statement function.

Note
Some Internet software and/or service providers do not accept special characters in the "To" name or email address.  If you find some email function does not work, check the Aspect Property Manager "Address To" field and the email address.  For example, Outlook Express will accept "Mary & John Jones" but Outlook will not.   To test for this type of problem temporarily replace the name and email address fields with entries you know work, preferably your own, and try them.


Related Topics
Mail
Emailing Statements
SortKey